OpenBook Scanning and Reading Software User’s Guide VERSION 6.0 Freedom Scientific, BLV Group, LLC May 2002 PUBLISHED BY Freedom Scientific 11800 31st Court North St. Petersburg, Florida 33716-1805 USA http://www.FreedomScientific.com Information in this document is subject to change without notice. No part of this publication may be reproduced or transmitted in any form or any means electronic or mechanical, for any purpose, without the express written permission of Freedom Scientific. Copyright © 1993 - 2002 Freedom Scientific BLV Group, LLC. All Rights Reserved. JAWS is a registered trademark of Freedom Scientific BLV Group, LLC in the United States and other countries. Microsoft, Windows NT, Windows 2000, Windows 95, Windows 98, and Windows Me are registered trademarks™ of Microsoft Corporation in the U.S. and/or other countries. OpenBook is an IBM Independence Series Partner Solution. IBM Independence Series Partner Solution trademark is an International Business Machines Corporation (IBM) owned trademark and is used by Freedom Scientific, Inc. under license. OpenBook contains technology licensed and/or developed by ScanSoft Corporation ©. OpenBook uses an encoding engine developed by L.A.M.E. to convert OpenBook supported files into .wav or .mp3 file formats. L.A.M.E. website http://www.mp3dev.org FineReader. recognition technology (c) ABBYY(tm), Moscow, Russia. The Sentry Spelling-Checker Engine Copyright © 1999 Wintertree Software Inc. Wordsmyth Educational Dictionary Thesaurus Copyright Wordsmyth, Ithica, New York. BuckScan technology is copyrighted © PDS and appears in OpenBook thanks to the courtesy of Noel Runyan of Personal Data Systems, Inc. Portions of this product were created using technology licensed from Inso Corporation. Portions of this product were created using LEADTOOLS . 1991-2000, LEAD Technologies Inc. All rights reserved. Important Notice to All Users of Freedom Scientific's Recognition Products Freedom Scientific's recognition products, including OpenBook, permit a user to read and store almost any document available today. Most printed materials are copyrighted under the laws of the United States and foreign countries. It is illegal to copy or reproduce on disk or paper, by use of this machine or any other means, materials for which you or your company do not own the copyright unless you have the permission of the copyright owner or unless your activity comes within some of the limited exceptions of the copyright laws. Copyright infringement carries with it serious civil and criminal penalties under the law. Do NOT use this device to copy materials illegally. Your license to use the software in or with this machine also prohibits such activities. This system is intended solely for copying and reproduction of files for which you have the legal right to make copies. If you have questions about what you can legally copy, consult your attorney or the owner of the copyright in question. Table of Contents Introduction OpenBook 6.0 User’s Guide ..........................1 ABOUT THIS GUIDE................................................1 DOCUMENTATION CONVENTIONS.......................1 Book 1 Quick Start to OpenBook ..........................................3 WELCOME TO OPENBOOK ...................................3 SYSTEM REQUIREMENTS .....................................3 INSTALLING OPENBOOK.......................................4 INSTALLING CONNECT OUTLOUD.......................5 UNINSTALLING OPENBOOK .................................5 UNINSTALLING CONNECT OUTLOUD..................5 REGISTERING OPENBOOK ...................................6 INITIAL REGISTRATION .........................................6 CHANGING YOUR REGISTRATION.......................7 GETTING STARTED ................................................7 LAUNCHING OPENBOOK.......................................7 CLOSING OPENBOOK............................................8 SCANNING AND READING.....................................8 GETTING HELP........................................................9 ONLINE HELP SYSTEM ..........................................9 STATUS BAR HELP ..............................................10 CONTEXT-SENSITIVE HELP ................................10 OPENBOOK USER’S GUIDE ................................11 TECHNICAL SUPPORT.........................................11 ABOUT OPENBOOK .............................................11 Book 2 Navigating OpenBook .............................................12 USE YOUR KEYBOARD OR YOUR MOUSE........12 USING THE KEYBOARD WITH OPENBOOK.......12 USING THE MOUSE WITH OPENBOOK ..............14 Book 3 User Interface ...........................................................15 INTRODUCTION TO THE USER INTERFACE......15 TITLE BAR .............................................................15 MENU BAR.............................................................16 DOCUMENT WINDOW...........................................16 STATUS BAR.........................................................17 SCROLL BAR.........................................................17 Book 4 Adjusting Speech....................................................18 SELECTING VOICES.............................................18 VOICE PUNCTUATION..........................................20 LANGUAGE............................................................21 SYNTHESIZER.......................................................21 PROGRESS MESSAGES ......................................22 ANNOUNCE SHORTCUT AND ACCESS KEYS...22 ANNOUNCE DIALOG CONTROLS.......................23 ANNOUNCE PAGE LAYOUT ELEMENTS............23 KEY ECHO .............................................................24 ANNOUNCE CAPITAL LETTERS .........................25 Book 5 Adjusting Visual Settings........................................27 LOW VISION MENU...............................................27 VISUAL SETTINGS PROPERTIES PAGE ............28 Book 6 Using Settings Files.................................................29 UNDERSTANDING SETTINGS FILES ..................29 SAVE THE SETTINGS ...........................................29 RETRIEVE SETTINGS ...........................................30 DELETE SETTINGS...............................................31 Book 7 Scanning...................................................................32 INTRODUCTION TO SCANNING ..........................32 SCAN AND INSERT NEW PAGE ..........................32 2-PAGE SCANNING...............................................33 RECOGNIZE COLUMNS........................................33 BUCKSCAN............................................................34 COLOR SCANNING...............................................34 SCAN FOR ACCURACY / SCAN FOR SPEED.....36 SCAN AND REPLACE CURRENT PAGE.............36 SCAN PREVIEW ....................................................36 Book 8 Reading.....................................................................37 READING WITH OPENBOOK ...............................37 MOVEMENT UNIT..................................................37 FAST FORWARD AND REWIND...........................38 SKIM READ............................................................39 DICTIONARY..........................................................40 SPELL WORD ........................................................40 SPELL WORD PHONETICALLY ...........................40 PRONUNCIATION DICTIONARY ..........................40 THESAURUS..........................................................42 PAGE SCROLLING................................................42 EXTRA PAUSE AFTER EACH SENTENCE..........42 HIDE SPOTLIGHT FOR BRAILLE TRACKING.....43 Book 9 Navigating Documents ............................................44 BOOKMARKS........................................................44 FIND........................................................................46 FIND AND REPLACE TEXT...................................46 GO TO PAGE .........................................................46 DOCUMENT MAP ..................................................47 Book 10 Page Layout ...........................................................50 Book 11 Editing ....................................................................52 BASIC EDITING COMMANDS...............................52 UNDO......................................................................53 CUT.........................................................................53 COPY......................................................................53 PASTE ....................................................................53 DELETE..................................................................53 SELECT ALL ON CURRENT PAGE......................54 RENUMBER PAGES..............................................54 INSERT PAGE BREAK..........................................55 DELETE PAGE BREAK.........................................55 MOVE PAGE ..........................................................55 DELETE CURRENT PAGE ....................................56 STRIP HEADERS AND FOOTERS........................56 SPELL CHECK.......................................................57 WORD COUNT.......................................................58 OCR CORRECTION...............................................58 Book 12 Managing Files.......................................................60 BASIC FILE OPERATIONS ...................................61 CREATING A NEW FILE........................................61 OPENING A FILE ...................................................61 CLOSING A FILE ...................................................63 SAVING A FILE......................................................63 SAVE AS ................................................................64 CREATING A NEW FOLDER.................................65 SAVE PAGES.........................................................65 SAVING TO AUDIO................................................66 DOCUMENT PROPERTIES ...................................68 RECENTLY OPENED FILES .................................68 IMPORTING AND EXPORTING BRAILLE FILES.68 USING THE LIBRARY............................................69 LIBRARY SUBMENU:............................................69 Book 13 Low Vision Features..............................................71 MASKING ...............................................................71 SHOW EXACT VIEW..............................................72 TEXT WINDOW ......................................................72 ZOOM EXACT VIEW..............................................73 DELETE EXACT VIEW...........................................73 Book 14 Printing...................................................................74 NUMBER OF COPIES............................................74 SELECTING A PRINT RANGE ..............................74 CHANGING PRINT FONT......................................75 CHANGING PRINTERS .........................................76 PAGE ORIENTATION ............................................77 CHOOSING PAPER SIZE ......................................77 SELECTING A PAPER SOURCE ..........................78 SETTING PAGE MARGINS ...................................78 Book 15 Embossing .............................................................80 SETTING UP YOUR EMBOSSER..........................80 EMBOSSING A DOCUMENT.................................81 NUMBER OF COPIES............................................81 CHANGING EMBOSS SETTINGS.........................81 COMPUTER BRAILLE VS. GRADE 2 BRAILLE ..83 SELECTING AN EMBOSS RANGE.......................84 MARK EMPHASIS TEXT .......................................84 Book 16 Using Your Notetaker............................................86 PREPARING YOUR NOTETAKER........................86 FREEDOM SCIENTIFIC PRODUCTS....................86 PULSE DATA HUMANWARE PRODUCTS ..........86 SETTING UP OPENBOOK.....................................87 USING AUTO-DETECT..........................................87 MANUALLY SETTING UP OPENBOOK ...............88 CHANGING SETTINGS..........................................88 OPENING FILES ....................................................89 SAVING FILES .......................................................89 Book 17 Templates ...............................................................91 CREATING A TEMPLATE .....................................91 APPLYING A TEMPLATE......................................93 EDITING A TEMPLATE..........................................93 DELETING A TEMPLATE......................................94 LAUNCHABLE APPLICATIONS ...........................94 Book 18 Advanced Scanning ..............................................95 SCANNER SELECTION.........................................95 SCANNING SETTINGS..........................................96 SCANNING MODE .................................................96 SCANNING CONTRAST......................................100 PAGE ORIENTATION ..........................................101 SCANNING...........................................................103 RECOGNIZE TEXT USING ..................................104 TEXT TYPE...........................................................105 RECOGNITION LANGUAGES.............................105 IMAGE FORMAT..................................................106 BOUNDARIES......................................................107 DE-SKEW .............................................................107 DE-SPECKLE.......................................................108 WHITE ON BLACK...............................................109 LANGUAGE ANALYST........................................109 DISCARD BLANK PAGES...................................110 EMPHASIS TEXT .................................................111 UNCERTAIN TEXT...............................................111 UNCERTAIN TEXT MARKER..............................112 Book 19 OpenBook with Multiple Users...........................113 ENABLING MULTIPLE USERS...........................113 LOGGING IN.........................................................113 Book 20 Classic Menus......................................................115 OPENBOOK AND THE NUMERIC PAD..............115 TOP ROW.............................................................115 SECOND ROW:....................................................116 THIRD ROW: ........................................................117 FOURTH ROW: ....................................................118 BOTTOM ROW:....................................................118 CLASSIC MENUS: ADVANCED MENU LEVEL 119 CLASSIC MENUS: BEGINNER MENU LEVEL 127 Book 21 OpenBook Keyboard Layout..............................130 READING KEYS...................................................130 SCANNING KEYS ................................................130 MOVEMENT KEYS...............................................130 EDITING KEYS.....................................................132 PAGE LAYOUT KEYS .........................................133 OTHER USEFUL KEYS .......................................134 USING A LAPTOP................................................136 Book 22 JAWS Keyboard Layout......................................137 GENERAL.............................................................137 READING TEXT ...................................................137 SELECTING TEXT ...............................................138 Book 23 Window Eyes Keyboard Layout.........................140 GENERAL.............................................................140 READING TEXT ...................................................140 Introduction OpenBook 6.0 User’s Guide About this Guide The OpenBook 6.0 User’s Guide teaches you to use and customize OpenBook’s scanning and reading capabilities to fit your personal needs. The first book, the Quick Start Guide, gives you the basics to get up and running with OpenBook. Following the Quick Start Guide are more books that give complete instructions to all of OpenBook’s features. Finally you will find a list of keystrokes for quick reference. These keystroke are also available in the back of the print and Braille Quick Start Guide as perforated reference cards. However you decide to use this guide, we will lead you to a more productive computing experience with this scanning and reading software. Documentation Conventions In the OpenBook User’s Guide we will refer to various commands, menu options, and other selections. To make reading this guide as simple as possible, we have included a sample of the following conventions. When instructing you to type text into a command line or input field, the text will appear in this type style: C:\Openbk6\OpenB.exe. A hot key is a combination of keys pressed on the keyboard, which invokes the same response regardless of the application you are currently using. A hot key can be a single key on the keyboard, but more commonly it is several keys pressed in combination. For example, ALT+CTRL+O requires you to press all three keys simultaneously. Alternatively, shortcut keys invoke a different action depending on the application in which you are currently working. Shortcut keys also can be one key or multiple keys pressed in combination. Shortcut keys may also require you to press a sequence of keys, such as ALT+F, O. In this case, you would press the ALT key and the F key, release them, and then press the O key. These hot keys and shortcut keys will appear in bold text throughout the User’s Guide. Another convention we use in this Guide is the reference regarding the active state of an item. When we refer to an item in the active state, we mean that OpenBook is focusing on the item and certain keystrokes performed affect that item. OpenBook gives both auditory and visual feedback to indicate the active state. Book 1 Quick Start to OpenBook Welcome to OpenBook OpenBook is a software program that transforms your personal computer and scanner into a full-featured reading machine. Use any of today’s popular scanners to scan your favorite magazine, book, or newspaper article, and let OpenBook read that page aloud to you. Or open an electronic file from any of today’s most popular applications and edit at will. With OpenBook nothing is left inaccessible and even better, you are in control of how a page is read and presented on your computer screen. System Requirements The recommended system requirements for OpenBook include a personal computer with Windows 9x, Me, NT 4.0 with Service Pack 6, 2000, or Windows XP Pro/Home. Specification Minimum Requirement Processor speed 166 MHz RAM 32 MB Available hard disk space 200 MB for installation Available hard disk space 45 MB after installation Video Super VGA display Sound Windows compatible sound card and speakers Keyboard 104 key Keyboard Scanner A supported TWAINcompatible scanner or a supported Hewlett-Packard flatbed scanner CD ROM Drive Installing OpenBook 1. Insert the OpenBook CD into your CD-ROM drive. 2. The OpenBook Setup program starts. You will hear the installation speak the instructions as they appear on your screen. Follow these instructions to complete the OpenBook installation. Note: Have your software serial number handy. The serial number is located on the outside of the box and on the outside of OpenBook’s CD jacket. When you type in your serial number be sure to include any dashes. If your OpenBook installation CD does not start automatically, go to the Start button, select Run, and type D:\setup. If your CD-ROM drive is not D, substitute the correct drive letter. The OpenBook setup program will then begin. Choose to run the Typical or Custom installation of OpenBook. The Typical installation assumes that you want to install the default files along with the ViaVoice™ Text to Speech software (TTS), that you approve of OpenBook’s default location on your hard drive, and that you want the standard launchable programs installed. Use the Custom installation, if you want to use a different synthesizer, specify which languages are installed, and/or specify where OpenBook is stored on your hard drive. Note: When you install OpenBook 6.0 your scanner is automatically detected. Installing Connect Outloud During OpenBook installation you will be asked if you would like to install Connect Outloud. Installing Connect Outloud with OpenBook provides you with speech and Braille access to the Windows Operating System and many components installed as part of that system including Internet Explorer and Outlook Express. The new Connect Outloud also provides speech support for Adobe® Acrobat Reader. If you currently have a Screen Reading product installed, it is recommended that you do not install Connect Outloud without consulting the manufacturer of your Screen Reader product. Uninstalling OpenBook To uninstall OpenBook go to the Programs Menu and select OpenBook 6.0. In the Tools submenu select the Uninstall OpenBook option. Uninstalling OpenBook does not uninstall Connect Outloud. If you choose to leave Connect Outloud on your computer system, it will run as a demo. Uninstalling Connect Outloud To uninstall Connect Outloud go to the Programs Menu and select Connect Outloud 2.0. In the Tools submenu select the Uninstall Connect Outloud option. Registering OpenBook Initial Registration Once you have completed the installation of OpenBook, you are ready to register your software license with Freedom Scientific. We encourage you to register your software. Registering your software costs you nothing, takes just a few minutes, and is the best way for you to receive quality service. Failing to register your software prevents us from providing you with technical support. To register: 1. Place the Registration disk in your disk drive. 2. Start OpenBook if it is not already running. 3. Go to the File Menu and select Open or press CTRL+O. 4. Type in the Filename edit box, a:\registration.ark and then press ENTER. 5. The registration document will open. 6. Press CTRL+E to toggle to the Edit Mode in OpenBook. 7. Use your ARROW keys to move down the screen and fill in the information requested. 8. When finished, save the information by pressing CTRL+S. Note: To save a copy of this form on your computer, press ALT+F, A (for Save As) and then press ENTER. This saves a copy of the same file in the default folder on your hard drive. 9. If you live in the United States you can send the disk to Freedom Scientific in the self-addressed diskette envelope included in the software package. (This cardboard diskette envelope has the name Freedom Scientific embossed in Grade 2 Braille.) Changing Your Registration If you need to change your registration information, such as your address or phone number, open the Registration.ark file located on your hard drive under C:\Openbk6. The same questions appear as your initial registration. Change the necessary information, save it to a 3.5 floppy and send it to Freedom Scientific. Getting Started Launching OpenBook OpenBook gives you a variety of ways to launch the program. • Press the hot key, ALT+CTRL+O, which is automatically assigned when you install OpenBook. • Double-click the OpenBook icon on your desktop. • Go to the Start menu and select Programs. Choose OpenBook 6.0 from the OpenBook 6.0 menu. Once launched, OpenBook opens with a blank untitled document from which you can begin working or if you prefer, you can change the startup document to be the document you were working on last. To do this, go to the Settings Menu and select General Settings (ALT+G, G). In the General Settings Dialog, press TAB until you arrive on the Open Untitled Document on Startup radio button. Press the DOWN ARROW key to select the Open Last Document on Startup radio button. Closing OpenBook You can close OpenBook like any other Windows application by pressing ALT+F4, point the mouse and left click on the X in the top right hand corner of the window, or select Exit from the File menu. Scanning and Reading OpenBook 6.0 combines the best in scanning and reading features to convert printed media into electronic format. It then displays and reads the content aloud giving you access to material that would otherwise be inaccessible or difficult to read. When you install OpenBook, IBM’s ViaVoice TTS software is also installed. You can scan, edit or read a document. Additionally, you can customize the scanning, reading, and display properties of OpenBook. Here are a few shortcut keys to get you started with OpenBook. • To have OpenBook read to you, press NUM PAD ENTER, F10, or F12. • To scan, press NUM PAD INSERT, SPACEBAR, or F4. • To toggle between Edit Mode and Read-only Mode, press CTRL+E. • To silence speech press any key. • To read faster, press CTRL+2. • To read slower, press CTRL+1. Getting Help Online Help System OpenBook’s Online Help System consists of three components, the Contents page with its tree view of books and topics, the Index page with its alphabetical listing of topics, and the Text View, which displays all topic content. When you launch Help, OpenBook automatically begins reading the contents of the Text View. To stop reading, press the CTRL key. To move from the Text View to the Tree View of books and topics, press F6. To return and begin reading the contents in the Text View, press F6 again. To navigate the books in the tree, use the UP and DOWN ARROW keys. The RIGHT ARROW key expands books to display its topics, while the LEFT ARROW key closes books. When you find the topic you want to read, press ENTER on the standard keypad. OpenBook Help displays that topic and automatically begins reading the contents. Note: To display the selected topic in the Text View, you must press ENTER. Simply moving back to the Text View without pressing ENTER does not display or read the newly selected topic. The Index page is particularly helpful if you are searching a particular topic because it lists help topics in alphabetical order. To move between the Contents and the Index pages of Help, press CTRL+TAB. Navigating the Index’s list of topics is similar to navigating the Tree View of the Contents page in that you can use the UP and DOWN ARROW keys to move you up and down the list of topics. Or if you know the topic you want to find, type its first letter. For instance, you want information on the Zoom feature of OpenBook. You would then type the letter Z. The Index automatically moves through the list to that topic or to a topic that begins with the letter Z. You can also navigate OpenBook’s Help System by pressing the TAB key. When you press the TAB key, you cycle between the three controls in Help. Pressing the TAB key once activates the Tree View or Index list, use the ARROW keys to navigate or open and close topics. Pressing the TAB key twice, activates the Tab Control on the Contents or Index page, use the LEFT and RIGHT ARROW keys to switch between the Contents or Index page. Pressing the TAB key again activates the Text View where the topic contents are displayed. Here you can press F12 to read or the ARROW keys to navigate the contents. Status Bar Help When you are on a menu or in an OpenBook document, the Status Bar at the bottom of the screen provides a short description of that item. To hear status bar messages, press SHIFT+F1. Context-Sensitive Help When you are in a dialog box, press SHIFT+F1 or the NUM PAD MINUS key to read the context-sensitive help message for the current item. You can also access context-sensitive help by right clicking on your mouse or by clicking on the ? (question mark) symbol at the top right corner of the dialog box. OpenBook User’s Guide We provide you with the content of the OpenBook Online Help System in the OpenBook User’s Guide, which uses large text for easy reading. The manual contains the Quick Start Guide, a detailed description of OpenBook’s features, and pull out reference cards. Technical Support If you do not find the answers to questions or problems that you have, contact Freedom Scientific Technical Support, (727) 803-8600 or email SoftwareSupport@FreedomScientific.com. Office hours are from Monday through Friday 8:30 A.M. to 8:00 P.M. Eastern Standard Time. Please have the following information on hand: • Product serial number used for registration. • Product name and version number. • Type of computer hardware you are using. • Software version number of Windows. About OpenBook Select About OpenBook from the Help menu on the OpenBook user interface to view the version number of OpenBook you are currently running and its serial number. Book 2 Navigating OpenBook Use Your Keyboard or Your Mouse With OpenBook, you can use your mouse or your keyboard to access most features. Many people use a combination of the two. The OpenBook documentation gives you information on performing actions with both the keyboard and the mouse. For example, you can either press ALT+F to access the File menu, or you can point and click the word File with the mouse. Using the Keyboard with OpenBook OpenBook uses many Microsoft Windows® keyboard commands. For instance, special keys such as ALT, CTRL, SHIFT, TAB, and INSERT are often combined with the Function Keys i.e., F1 through F12, to perform specific operations such as closing an application (ALT+F4). Special keys can also be combined with a letter to invoke a command for example, CTRL+S, which saves the current document without closing it. Or they can be combined with letters assigned to features such as ALT+S, which accesses the Scan menu. By default, OpenBook does not announce these keystrokes, also known as shortcut keys and access keys. To have OpenBook announce these keystrokes, type the following: ALT+G, G, ALT+K. This takes you to the General Settings Properties page. After you press ALT+K, OpenBook should say "Announce Shortcut and Access Keys: checked.” Press ENTER to save the settings and close the dialog box. Tip: The underlined letter on a menu, a command button, or a dialog option identifies the Access key, while Shortcut keys usually correspond to a command name on a menu. If you are unsure how an item or control works you can activate context sensitive help with the F1 on the keyboard. To use this feature press the TAB key to move to the button that you want to see the help for and press the F1. Alternate Keyboard Layouts OpenBook provides alternate keyboard layouts to make it easier to use OpenBook together with popular assistive technology products. The JAWS keyboard layout is optimized for use with the JAWS for Windows screen reader from Freedom Scientific. The Window- Eyes keyboard layout is optimized for use with the Window-Eyes screen reader from GW Micro. To change the keyboard layout: 1. Press ALT+G to open the Settings menu. 2. Press K to open the Keyboard Settings dialog. 3. When this dialog opens, the Keyboard Layout combo box is active. 4. Use UP or DOWN ARROW to locate the keyboard layout you want to use. 5. TAB to the Ok button and press SPACEBAR. Using the Mouse with OpenBook Point & Click With OpenBook you don’t have to learn keystrokes to perform actions. You can use the mouse to point at items on the user interface, and click the buttons to activate features. For example, if you are in a dialog, you can use your mouse to click directly on any option in the dialog to select it. If you are not sure how to activate a feature, use your mouse to open the menus and find the feature you need. Left Click vs. Right Click The left mouse button is the more commonly used mouse button because it activates menus and buttons. Alternatively, the right mouse button provides useful shortcuts to many items found under OpenBook’s menus. Right click on the user interface to see a context menu or right click on a button to view context sensitive help. To use this feature press TAB to move to the control you want help on and right click. A “What’s This” button appears. Click the left mouse button to have OpenBook read the help topic. Book 3 User Interface Introduction to the User Interface The user interface automatically opens when you launch OpenBook. To open the program, press ALT+CTRL+O or select it in the Programs Menu. The OpenBook user interface consists of the Title Bar, the Menu Bar, the Document Window, the Status Bar, and the Scroll Bar. You can work in other applications without closing the OpenBook program by using ALT+TAB. When you want to return to OpenBook, use ALT+CTRL+O or another ALT+TAB. Title Bar The Title Bar is the blue bar across the top of the application, which says, “OpenBook – [name of the file/document].” Locate the OpenBook Title Bar at the very top of the window. Press NUM PAD 7 to hear the text of the Title Bar. To open the Application System Menu, press ALT+SPACEBAR, or click the OpenBook icon on the left side of the Title Bar. The Application Menu contains six items: • Restore – This item restores the application window to its previous size and location. • Move – With this item you can change the location of the application window. • Size – This item lets you change the size of the application window. • Minimize – This item reduces the application window to an icon. • Maximize – This item enlarges the application window so that it fills the screen. • Close – This item closes the application window. (ALT+F4) Located on the right side of the Title Bar are three small icons. These icons provide an alternative way to minimize, maximize, restore, or close your application. You access these icons with the mouse. Menu Bar The Menu Bar is located just below the Title Bar and contains the File, Edit, Scan, View, Tools, Advanced, Settings, Low Vision, Window, and Help Menus. To open these menus press ALT and the underlined letter, also referred to as the Access key. For example, press ALT+F to open the File menu. Located on the right of the Menu Bar are the three small icons that maximize, restore, or close your document. Document Window The Document Window also referred as the Text View is the main area of the user interface, which remains blank until you open, scan, or type content into a new document. Depending on the amount of memory in your computer, you can have multiple document windows open at the same time. Each document can be in either Edit Mode or Read-only Mode. Similarly, you can scan multiple documents into OpenBook and view each document by using the restore icon on the right side of the menu bar or by pressing CTRL+TAB. Status Bar The Status Bar appears at the bottom of the document window. The left side displays the line the edit or reading cursor is on, the total number of lines in the document, the page number, and the total number of pages. For example, line 20 of 87, page 2 of 2. To read the Status Bar, press CTRL+SHIFT+F10. If you prefer not to view the Status Bar, press SHIFT+F5. This interface item is also accessible from the View Menu. Tip: If you want to hear the Title Bar and the Status Bar read, press SHIFT+F1. Scroll Bar The Scroll Bar is the shaded bar along the right side of the document window. It allows you to view other parts of a document. You scroll a document using the UP and DOWN ARROW keys or the PAGE UP and PAGE DOWN keys on your keyboard. If you are a mouse user, right click your mouse on either the Scroll Up or Scroll Down Arrow. Or drag the box between the Scroll Arrows up or down by pressing and holding the left button on your mouse. Book 4 Adjusting Speech OpenBook allows you to adjust the speech settings so you can determine how much feedback you receive, which makes it easier to distinguish where and what OpenBook is reading. Selecting Voices With OpenBook, you can assign different voices for reading and editing text, speaking menu and dialog items, and for reading text that has emphasis such as underline, italic, or bold. Additionally, you can adjust the volume, pitch, and inflection of each voice. To select and adjust voices: 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings Properties page. 3. When the Properties page opens the Voice Selection combo box is active. Use your UP or DOWN ARROW keys to select the voice you want to modify. Your choices are: • Reading Voice - the voice used to read and edit text. • Menu Voice - the voice used to read menus and dialogs. • Emphasis Voice - the voice used to read text that is bold, underlined and in italics. The Emphasis Voice also reads bookmarks when the Announce Bookmarks is enabled in the General Settings Properties page. Note: In order to have OpenBook recognize text that is bold, underlined and in italics, you must enable Emphasis Text in the Scanning Settings Properties page. Please see the Book, Advanced Scanning, for more information. 4. Once you have selected a voice to modify, you can then press TAB to move to the Voice Name combo box. IBM’s ViaVoice TTS software used by OpenBook has five voice options for U.S. English: Shelley, Sandy, Reed, Grandpa, and Grandma. Use your UP or DOWN ARROW keys to make your selection. Note: If you chose to use another speech synthesizer at installation, you may have a different number of voice options. 5. The next four controls are combo boxes that adjust the voice rate, volume, pitch, and inflection. You can experiment with these adjustments until you find the settings you like. Use your UP and DOWN ARROW keys to make your selections or point and click with your mouse. Press the TAB key to move to the next control or SHIFT+TAB to move to the previous control. To test the different voices options, press ALT+T. This activates the Test button, which also tests any voice modifications that you apply such as rate, volume, etc. To stop the test, press ALT+T again. 6. Before you close this dialog you may want to globally apply your voice setting changes for one voice to the other voices. Press the TAB key until you hear, “Apply Settings to All Voices check box,” then press the SPACEBAR to check this box. 7. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Voice Punctuation To determine how much punctuation OpenBook announces while reading, choose an item from the Voice Punctuation combo box. Your choices are: • All - OpenBook speaks every period and comma. • Some - OpenBook speaks the less common punctuation but not periods and commas. This setting is the default. • None - OpenBook does not speak any punctuation. To select Reading Voice Punctuation: 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings Properties page. 3. Press TAB until you hear, “Reading Voice Punctuation.” 4. Use your UP and DOWN ARROW keys or point and click with your mouse to select your punctuation preference. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Note: With some speech synthesizers, inflection, punctuation, and multi-language options may not be available. Language OpenBook supports 8 different languages. The Voice Language combo box lists the languages you chose during Custom Installation. Use your UP and DOWN ARROW keys or point and click with your mouse to select another language. If you did not install any other languages, this combo box is grayed out. 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings Properties page. 3. Press TAB until you hear, “Voice Language.” 4. Use your UP and DOWN ARROW keys or point and click with your mouse to select a different language. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Synthesizer The Synthesizer combo box lists the different speech synthesizers you chose during Custom Installation. This combo box is not active if you performed the Typical Installation. To change synthesizers: 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings Properties page. 3. Press TAB until you hear, “Synthesizer.” 4. Use your UP and DOWN ARROW keys or point and click with your mouse to select a different synthesizer. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Progress Messages This feature controls the messages that OpenBook speaks when it is scanning a page. When you start OpenBook this box is on by default. To uncheck Progress Messages: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings properties page. 3. Press TAB until you hear, “Progress Messages checkbox.” 4. Press the SPACEBAR to uncheck the box. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Announce Shortcut and Access Keys Announces the menu shortcut or access keys (for example, CTRL+O for Open in the File Menu) after each menu item. This feature helps you learn these keystrokes so you can quickly perform the operations you want. When you install OpenBook this box is unchecked by default. To enable Announce Shortcut and Access Keys: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings properties page. 3. Nest, press TAB until you hear, “Announce Shortcut and Access Keys checkbox.” 4. Press the SPACEBAR to check the box. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Announce Dialog Controls If you want more feedback on the type of controls you encounter while working in OpenBook, then enable this item. OpenBook will announce whether an edit box, button, combo box, etc., is active. 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings properties page. 3. Next, press TAB until you hear, “Announce Dialog Controls.” 4. Press the SPACEBAR to check the box. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Announce Page Layout Elements Select this item to have OpenBook announce page elements while it reads a scanned document. To announce page elements, you must enable “Scan with Page Layout Elements” in the Scanning Settings Properties page. Examples of page elements are columns, headers, footers, and text blocks. The default setting for this item is unchecked. To enable Announce Page Layout Elements: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings properties page. 3. Press TAB until you hear, “Announce Page Layout Elements.” 4. Press the SPACEBAR to check the box. 5. Next, TAB to the Apply button or press ALT+A, then press CTRL+TAB to move to the General Settings properties page. 6. Press TAB until you hear, “Scan with Page Layout Elements.” 7. Press the SPACEBAR to check the box. 8. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Key Echo Use the Key Echo During Editing combo box to modify what echo you hear while you are editing a document. 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings property page. 3. Press TAB until you hear, “Key Echo During Editing” or press ALT+K to activate the combo box. Use the UP or DOWN ARROW keys to select the echo you want during editing. Your choices are: • Character - Speaks every keystroke as you type. • Word - Speaks only completed words; that is, it speaks the word you just typed as soon as you type punctuation or a space after it. • Both - Speaks both the keystrokes as you type and the final completed word after you type it. This is useful for beginning typists or with material you are proofreading. • Off - Does not echo any keystrokes. 4. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Announce Capital Letters If you want OpenBook to announce capital letters while typing, you will then need to activate the Announce Capital Letters checkbox. 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings property page. 3. Press TAB until you hear, “Announce Capital Letters While Typing” then press SPACEBAR or press ALT+C to place a check in the box. 4. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. If you want to save your setting changes go back to the Settings Menu (ALT+G) and select Save the Settings (S). With the Save Settings dialog open, type a name for the new settings file, then TAB to the Save button and press ENTER. For more information, please see the book titled, Using Settings Files. Book 5 Adjusting Visual Settings Low Vision Menu Although, you can change the same settings in the Visual Settings Properties page, this menu provides an easy to use interface for adjusting some of the more common visual aspects of your document such as font size and type; text, cursor, and background colors; and character, word, and line spacing. The Low Vision Menu is available only if you are displaying your document in Text View. If you are displaying your document in Exact View, press CTRL+SHIFT+V to switch back to Text View. Press ALT+L or click Low Vision on the menu bar. Use the ARROW keys to navigate the menu items. When you find the item you want to change, press ENTER or click to select that item. This launches the Low Vision Settings dialog, which has six buttons and opens in the lower third of your screen. The button that corresponds with the item you selected in the Low Vision Menu will be active. At this time, you can press the SPACEBAR to change the setting, or press TAB to move to the next button. Note: All changes made from the Low Vision Menu are saved and are implemented the next time you open a document. If you want more control over each setting, press TAB to move to the Customize button and press ENTER. This opens the Visual Settings Properties page found under the Settings Menu. Visual Settings Properties page For complete control over how your document displays on your monitor go to the Visual Settings Properties page (ALT+G, V). From this page you can select your font type and size, page margins, and the color and spacing for every element on your page. Use Text View on the right to see how the changes you make affects the text. When this properties page opens the Font Name combo box is active. Use your UP or DOWN ARROW keys to select the font you want displayed. Press TAB to move to the next control. Again, use your UP or DOWN ARROW keys to make a selection. Follow these basic steps to make changes for the document displayed on your screen. When you are done, press ENTER to exit this properties page. If you want to save your setting changes go back to the Settings Menu (ALT+G) and select Save the Settings (S). With the Save Settings dialog open, type a name for the new settings file, then TAB to the Save button and press ENTER. For more information, please see the book titled, Using Settings Files. Book 6 Using Settings Files Understanding Settings Files This book on Using Settings Files discusses the importance of Settings Files in their global application with OpenBook and explains how they are used. In the Settings Menu (ALT+G) there are three important items that make working with OpenBook convenient and easy, especially if you have multiple needs. These items are: • Save the Settings • Retrieve Settings • Delete Settings Save the Settings When launched, OpenBook always uses the Default Settings file. Therefore, whenever you go into the Settings Menu to change a setting you should save that change to the default settings file. Otherwise none of your changes will apply the next time you launch OpenBook. You can save multiple settings files to use for certain situations. For example, you may be required to use Arial font 14 point in your academic environment, but prefer to type your friend’s letter in Batang 16 point. Or, maybe you are studying or working in a programming language and need to scan documents using the Fine Reader OCR. Whatever your reasons are, here is how you save your settings so you can use them whenever you have to. 1. Use the items in the Settings Menu (ALT+G) to make OpenBook work the way you want. 2. Go back to the Settings Menu (ALT+G) and select Save the Settings (S). 3. With the Save Settings dialog open, type a name for the new settings file or select the default file. 4. At this point, you can press TAB to move over to the Save button and press ENTER to save and exit the dialog or you can press TAB to move over to the list of radio buttons. 5. These radio buttons represent each of the menu items listed under the Settings Menu. Choose All Settings to incorporate all setting changes into one Settings File or create individual Settings Files for each settings change. 6. Use your UP or DOWN ARROW key to select the item you want to save as a Settings File. You can make and apply as many Settings Files as you need. Retrieve Settings This item allows you to apply your Settings Files to your active document. If you choose not to retrieve any Settings Files, then OpenBook will use the default settings. To retrieve settings: 1. Go to the Settings Menu (ALT+G) and select Retrieve Settings (R). 2. Press TAB to move to the files list box. 3. Use your UP or DOWN ARROW key to move to the settings file you want to use. 4. Press ENTER to select the file and close the dialog. 5. If you want to apply more than one Settings File, simply repeat the four steps outlined above. Delete Settings 1. Go to the Settings Menu (ALT+G) and select Delete Settings (D). 2. Press TAB to move to the files list box. 3. Use your UP or DOWN ARROW key to move to the settings file you want to delete. 4. Press ENTER to select the file and close the dialog. Book 7 Scanning Introduction to Scanning With OpenBook’s extensive scanning features, you can scan and have access to almost all printed documents. Unlike other scanning software, OpenBook processes the scanned image using optical character recognition (OCR) and converts the document into text. The Scan Menu, found on the menu bar, contains most of the controls you need to scan your items. The first item on the Scan Menu, Scan a Page, lets you scan the page you have placed on the scanner. There are three scanning keys, the INSERT key on the numeric NUM PAD, SPACEBAR and F4. When you scan multiple pages with this menu item, OpenBook inserts them at the end of your document, regardless of where your cursor is. Scanning a page: 1. Place the page to be scanned on the scanner first, then press F4. 2. During the scanning process, a dialog appears on your screen that indicates when the three scanning stages are complete. Scan and Insert New Page Unlike the Scan and Replace Current Page menu item, Scan and Insert New Page does not remove pages, instead it inserts newly scanned pages before the current page on the screen. You find the Scan and Insert New Page menu item in the Scan Menu (ALT+S). Your UP or DOWN ARROW key moves to the item and ENTER selects it. 2-page Scanning Select this menu item to scan two side-by-side pages of a book whose facing pages can both fit on the scanner glass. OpenBook will store the pages separately, with separate page numbers. This allows the page numbers in your document to match the page numbers in the scanned book. After scanning, OpenBook will automatically read the first page, and then read the second page. When you start OpenBook, this selection is not checked. To check this menu item, open the Scan menu (ALT+S), use the DOWN ARROW to select 2-page Scanning and press the SPACEBAR. Recognize Columns On by default, this feature is useful for scanning information that is in columns such as a newspaper. Turn this feature off when you scan information that needs to be read across a page such as a billing statement. To disable this feature, open the Scan Menu, use the DOWN ARROW to navigate to Recognize Columns and press the SPACEBAR to deselect it. Note: When tables are encountered with this control enabled, OpenBook moves across each row, from left to right, reading the content in each cell. To disable Recognize Columns: 1. Press ALT+G or click on the Settings Menu. 2. Press C or select Scanning Settings to open the Scanning Settings property page. 3. Press ALT+Z or click on Recognize Columns to uncheck the box. 4. To check the box, simply press ALT+Z or click on Recognize Columns. 5. Press TAB to move to the Apply button, then press SPACEBAR to activate the button. 6. Press ENTER to activate the Ok button. This exits the properties page. BuckScan With American and Canadian paper currency, BuckScan recognizes denomination. In order for BuckScan to correctly recognize your currency, you must go to the Settings Menu and select General Settings (ALT+G, G), then press TAB until you hear Buckscan Currency combo box. From the combo box, use the UP or DOWN ARROW keys to select U.S. Dollars or Canadian Dollars. To use BuckScan, place your bill horizontally along the edge of the glass plate’s right rear corner. Press CTRL+M or select BuckScan from the Scan menu. If OpenBook fails to recognize the denomination, try placing your bill horizontally along the edge of the glass plate’s left front corner. Color Scanning Scans pages of colored text, art, and photographs in color. When you start OpenBook, this feature is off by default. To check this menu item, open the Scan menu, use the DOWN ARROW to navigate to Color Scanning and press the SPACEBAR to select it. Additionally, the results of Color Scanning are only apparent while you are in Exact View (CTRL+SHIFT+V). For this reason you must have “Keep Exact View” enabled in the Scanning Properties page in order to use Color Scanning. Also, you can only do color scanning at 300 dpi resolution. If you do not have a color scanner installed, OpenBook will tell you that color scanning is not possible and will scan in black and white. Color scanning is a much slower process than the standard black-and-white scanning, so we recommend that you only use this item when you know you have something you want to save in its original color presentation. Selecting Color Scanning From the Scanning Properties page If you need to scan a document for its color properties, place a check in the Color Scanning checkbox. When checked, OpenBook allows for color scanning of text, art, and photographs. To enable Color Scanning from the Scanning Properties page: 1. Press ALT+G or click on the Settings Menu. Then press C or select Scanning Settings to open the Scanning Settings Properties page. 2. Press ALT+I or click on Color Scanning to check the box. 3. To uncheck the box, simply press ALT+I or click on Color Scanning. 4. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Scan for Accuracy / Scan for Speed With OpenBook you have a choice of scanning for accuracy or scanning for speed. By default, scanning for accuracy is enabled so that the highest degree of accuracy, along with other special scanning features, are implemented. On the other hand, scanning for speed scans the document faster, but accuracy is lost. Only one of these features can be implemented at a time. To activate, open the Scan Menu (ALT+S), use the DOWN ARROW to select Scan for Accuracy/Scan for Speed and press the SPACEBAR. Scan and Replace Current Page CTRL+SHIFT+F4 scans a page and replaces the current page with the newly scanned page. This feature is useful when you have a document with multiple pages and want to rescan and/or replace a page while maintaining the page sequence. Scan Preview Use Scan Preview (CTRL+NUM PAD 0) to quickly scan and read the first couple of lines in a document. If you then want to fully scan the page, press ESC, SPACEBAR. If you want to scan and preview another page, press CTRL+NUM PAD 0 again. Book 8 Reading Reading with OpenBook Whenever you open or scan a document, OpenBook immediately begins reading aloud, highlighting every word on the screen. This highlighting, referred to as the text spotlight, helps partially sighted users visually track cursor movement while OpenBook reads the text. This is just one of the many reading enhancements featured in OpenBook. When you start OpenBook, you are in Read-only Mode. Press the NUM PAD ENTER or F12 key to toggle the read and pause feature. Use CTRL+1 to decrease the reading speed or increase the reading speed with CTRL+2. In this book we will discuss each reading feature and explain how you can optimize your reading experience. Movement Unit You can determine how much text is spotlighted by changing the movement unit. Your choices are word, sentence, line, or paragraph. To change the Movement Unit: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings Properties page. 3. Press ALT+M or click in the Movement Unit combo box. 4. When you choose the unit you want to read with, OpenBook displays the spotlight on the sample text at the right of the properties page. 5. Press the Ok button to exit this properties page. Fast Forward and Rewind With OpenBook, you can move quickly in a document using the Fast Forward or Rewind functions. To fast forward or rewind, you must be reading with the Say All command (NUM PAD ENTER, F10, or F12) or be skim reading using the SHIFT+F10 command. To fast forward, press the RIGHT SHIFT or the RIGHT ARROW key. To rewind, press the LEFT SHIFT or the LEFT ARROW key. Both sets of commands work equally well. However, if you use Windows Sticky Keys, then you should use the ARROW keys. Otherwise, you must uncheck the Disable Sticky Key Hotkey Toggle checkbox and check the Enable Shift Keys For Fast Forward and Rewind checkbox in the Keyboard Settings Properties page in order to use the SHIFT keys. To disable Sticky Keys and enable Shift keys for fast forward and rewind. 1. Press ALT+G or click on the Settings Menu. 2. Press K or select Keyboard Settings to open the Keyboard Settings property page. 3. Next, press TAB until you hear, “Disable Sticky Key Hotkey Toggle checkbox.” 4. Press the SPACEBAR to uncheck the box. 5. Use the DOWN ARROW key to move to Enable Shift Keys For Fast Forward and Rewind checkbox. 6. Press the SPACEBAR to check the box. 7. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Skim Read If you need to quickly understand the main idea of a paragraph, you will find the Skim Read feature useful. Skim Read lets you read the first and/or last sentence of each paragraph in the document. To use the Skim Read feature you must be reading with Say All (F12), and press SHIFT+F12. To stop Skim Read, press any key. To change what is read when you use the Skim Read feature, follow these steps. 1. Press ALT+G or click on the Settings Menu. 2. Press P or select Speech Settings to open the Speech Settings property page. 3. Next, press TAB until you hear, “Skim Read Speaks Paragraph combo box” or press ALT+M. 4. Use the UP or DOWN ARROW keys to make your selection. 5. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Dictionary You can look up a word’s definition by selecting the word with either the mouse or the SHIFT+ARROW keys, then pressing CTRL+D or F8. When you select Dictionary, the Dictionary dialog opens, announces the selected word to be defined, and begins reading the definition. At this point, you have several controls from which to choose. Use the TAB key to navigate the dialog and press ENTER on the control that performs the particular action you want. Spell Word Press CTRL+L, CTRL+F3 if you want to spell the word that the cursor is on. When you select Spell Word, OpenBook speaks the word aloud, spells it letter by letter, and then speaks it aloud again. Spell Word Phonetically If you need to phonetically spell out a word, place your cursor on the word and press SHIFT+F3. For example, the word cab is spelled as Charlie, Alpha, Bravo, etc. Pronunciation Dictionary OpenBook's Pronunciation Dictionary can correct the pronunciation of a word or combination of letters. Using the Pronunciation Dictionary: 1. From the Advanced Menu, select Pronunciation Dictionary (ALT+T, N). 2. When the Pronunciation Dictionary dialog opens, your cursor is in an edit field. Type the word that is mis- pronounced. Do not use any spaces and/or punctuation as you type. 3. Press TAB to move to the Pronunciation edit box. Type how the word is pronounced. Pronunciations can include spaces as this helps with stressing the correct syllable and with the pronunciation of vowels. 4. Next, press ALT+L to move to the field containing the list of all the words in the pronunciation dictionary. Press the DOWN ARROW key or the first letter of the mispronounced word to move to the word in the list. 5. If the word is case sensitive, TAB to the Case Sensitive checkbox and press the SPACEBAR to place a check in the box. For example, you might want OpenBook to pronounce the text string "pa" as the word "pa" when the letters are not capitalized, but to say the individual letters, "P" "A", when they are capitalized. You would type the upper-case letters "PA" in the Word field, type the letters "P" and "A" (upper- or lower-case) in the Pronunciation field, and check the Case Sensitive box. 6. Press ALT+T to hear the original word and the replacement word. You can use the Test button to test a word and its correction before you add it to the list. 7. Press ALT+A to add the word and its pronunciation to the word list. 8. Press ALT+D to delete a word and its pronunciation from the word list. 9. Press ALT+P to have OpenBook apply the pronunciation to the open document. 10. Press ALT+C to close the Pronunciation Dictionary dialog and return to your document. Thesaurus You can look up a word's synonym or antonym by selecting a word with either the mouse or the SHIFT+ARROW keys, then pressing CTRL+T or SHIFT+F8. When you select Thesaurus, OpenBook opens the Thesaurus dialog, announces the selected word, lists the synonyms, and begins reading the list of synonyms in the Synonyms field. At this point, you have several controls from which to choose. Use the TAB key to navigate the dialog and press ENTER on the control that performs the particular action you want. Page Scrolling To control the upward movement of a page as the reading cursor reaches the bottom of the page, go to the View Menu (ALT+V), navigate the menu and press ENTER or click on Page Scrolling. Next, press ENTER on one of the three options: One line, 1/2 screen, or 3/4 screen. Extra Pause After Each Sentence If you need extra time to absorb the information that you are reading with OpenBook, then adding an extra pause after each sentence may be helpful. To adjust the time used in each pause, follow these steps. 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings property page. 3. Next, press TAB until you hear, “Extra Pause After Each Sentence combo box” or press ALT+X. 4. Use the UP or DOWN ARROW keys to your selection. 5. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Hide Spotlight for Braille Tracking For those who read using a refreshable Braille display, this item should be activated because the text spotlight decreases the responsiveness of refreshable Braille devices. To activate Hide Spotlight for Braille Tracking: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings property page. 3. Next, press TAB until you hear, “Hide Spotlight for Braille Tracking checkbox” or press ALT+H. 4. If necessary, press the SPACEBAR to place a check in the box. 5. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Book 9 Navigating Documents Bookmarks OpenBook allows you to insert an unlimited amount of bookmarks anywhere in a document. Serving as placeholders, bookmarks let you easily locate information previously viewed. When you use the Bookmark feature, OpenBook inserts a numbered bookmark at the current cursor position in the open document. Each bookmark is numbered and is linked to the word at its right. Bookmarks are announced with the Emphasis Voice. Please refer to Emphasis Voice in the Book, Adjusting the Speech. You add, rename, delete, or go to specific bookmarks from the Bookmarks dialog. When adding Bookmarks, first place your cursor in your document where you want to insert the bookmark. Then open the Bookmarks dialog by pressing F9 and TAB to the Add button. Press SPACEBAR to open the Add Bookmark dialog and type a name for your bookmark in the Bookmark Name edit box. Press ENTER to activate the Ok button and close the dialog. To rename a bookmark, open the Bookmarks dialog, use the UP or DOWN ARROW key to locate the bookmark in the list, and TAB to the Rename button. Press SPACEBAR to open the Rename Bookmark dialog and type a new name for your bookmark in the Bookmark Name edit box. Press ENTER to activate the Ok button and close the dialog. To delete a bookmark, open the Bookmark dialog, use the UP or DOWN ARROW key to locate the bookmark in the list, and TAB to the Delete button. Press SPACEBAR to open the Delete Bookmark dialog. When asked to confirm the deletion, press ENTER to activate the Yes button or press TAB, then ENTER to activate the No button. Tip: Rather than use the delete button in the Bookmark dialog, it is easier to place your cursor to the right of the Bookmark and press the BACKSPACE key or CTRL+SHIFT+F9. To go to a specific bookmark, open the Bookmarks dialog, use the UP or DOWN ARROW key to locate the bookmark in the list, and TAB to the Go To button. Press SPACEBAR to move to that bookmark in the document. You may also change how your bookmarks are sorted. To do this, press the TAB key until you hear Sort by Name radio button. Next, use your UP or DOWN ARROW key to make your selection. Your choices are Sort by Name or Sort by Location. To have OpenBook announce each Bookmark while it is reading the document, you must go to the General Settings Properties page and place a check in the Announce Bookmarks checkbox. 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings properties page. 3. Press TAB until you hear, “Announce Bookmarks checkbox.” 4. Press the SPACEBAR to check the box. 5. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Find The Find feature is a very handy tool that lets you search for a word or phrase within an open document quickly. When you press CTRL+F, OpenBook launches the Find dialog with the cursor in the Find What edit box. Type in the word or phrase you want to find. Use the TAB key to navigate the dialog. Other controls in this dialog that are available are Find Whole Words Only, Match Case, and Search Direction. When you are ready, press ENTER on the Find Next button. When OpenBook has found the word or phrase, press ENTER on the Read Sentence button. This reads the sentence that contains the words you are seeking. Find and Replace Text The Find, Replace menu item (CTRL+H) is similar to the Find feature in that it searches for words or phrases within a document, but it has the additional feature of replacing words or phrases with alternative text. Its dialog is similar to the Find dialog but has two additional buttons. The Replace button, which replaces one instance of the word or phrase and the Replace All button, which replaces all instances of the word or phrase in the document. Go To Page When you want to go to a specific page in the open document, press CTRL+G to open the Go To Page dialog. Type the number of the page you want. Press ENTER and OpenBook takes you to the top of the page whose number you have specified. If the document does not contain the requested page, OpenBook takes you to the nearest page, which will be the first or last page in the document. Document Map The purpose of the Document Map is to help you isolate the important and pertinent information in a document without deleting any text. The Document Map works by hiding and rearranging blocks of text in a document. Unlike templates, document map settings apply only to one specific document. In order for document map settings to work properly, you must check the Scan with Page Layout Elements check box in the Scanning Settings properties page before scanning the document. 1. Press ALT+G or click on the Settings Menu. 2. Press C or select Scanning Settings to open the Scanning Settings property page. 3. Press TAB until you hear, “Scan with Page Layout Elements,” then press SPACEBAR to place a check in the box. 4. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Before you begin creating a Document Map, you must first scan and save the document into OpenBook. 1. Press ALT+T to go to the Tools Menu. 2. Press M to launch the Document Map dialog. 3. Use the UP or DOWN ARROW keys to navigate and select a block from the list of blocks found in the document. A block is all text contained between two blank lines. 4. Once you have selected a block, press the TAB key to move to the button that will perform the action you want. Your choices are: Hide/Show - Toggles the selected block between visible and hidden status. A hidden block is marked as such in the list of blocks. Move Up - Moves the selected block up in the list as well as in the document. This option is only available for visible blocks. Move Down - Moves the selected block down in the list as well as in the document. This option is only available for visible blocks. Rename - Allows you to assign a name to the selected block. In this way, you can give unique names to blocks for easy recognition. This option is only available for visible blocks. Read Block - Reads the text contained in the selected block. This option is only available for visible blocks. Copy to Clipboard - Places the text of the selected block onto the windows clipboard for use in other programs. This option is only available for visible blocks. Restore All - Reverses any changes you may have made. As you make adjustments within the Document Map dialog, the document text displayed in the Text View changes accordingly. To move focus to the Text View control, press SHIFT+TAB from the list of blocks. After making changes in the Document Map dialog, activate the Ok button. You are returned to the document in Read-only mode. The document retains all changes made in the dialog. While still in Read-only mode, OpenBook announces the location of hidden blocks, but does not read the text contained in these blocks. If you switch to Edit Mode or save the document in a different format or with a different name, you will lose the original document but keep the Document Map changes. Book 10 Page Layout OpenBook provides you with the ability to hear as well as see how a page is laid out. This is useful because information about the structure of a document helps you understand how each element relates to one another. Page elements are headers, footers, columns, headings, text blocks, tables, and pictures. To use any of the page layout features, you must scan with the page layout elements control enabled. To enable Scan with Page Layout Elements: 1. Press ALT+G or click on the Settings Menu. 2. Press C or select Scanning Settings to open the Scanning Settings Properties page. 3. Press TAB until you hear Scan with Page Layout Elements then press SPACEBAR to place a check in the box. 4. Press the Ok button to save your changes and exit this properties page. The four page layout features are: Start Page Description, Guided Page Layout Mode, Explore Page Layout Mode, and Announce Page Layout Elements. Note: For instructions on using Announce Page Layout Elements, please see the Book, Adjusting Speech. To hear a description of what page elements are used in a document, press CTRL+SHIFT+Y or ALT+T, T. If you want to hear and see how a page is laid out and what page elements are used, you should choose either Guided Page Layout Mode or Explore Page Layout Mode. Both modes, available in Exact View and in Text View, are essentially the same in that they both use the mouse to spotlight an element while OpenBook describes that element to you. The main difference between each mode is that Guided Mode automatically moves your mouse about the page, while Explore Mode lets you to move your mouse to “explore” the page. To use Guided Page Layout Mode, press CTRL+SHIFT+5 or go to the Tools Menu (ALT+T) and press G. For Explore Page Layout Mode, the command is CTRL+SHIFT+ENTER or ALT+T, X. Book 11 Editing When you start OpenBook, you are in Read-only Mode by default. All of OpenBook’s editing features are only available in Edit Mode. To switch to Edit Mode press CTRL+E or if you prefer, change the default setting so that OpenBook always starts in Edit Mode. In Edit Mode you still retain all of your scanning features. To always start in Edit Mode: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings property page. 3. Press ALT+E or click on Always Start In Edit Mode to place a check in the box. 4. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Note: Edit Mode is only available with Text View selected. To switch to Text View, press CTRL+SHIFT+V. Basic Editing Commands Although OpenBook is primarily a scanning and reading software, it does include most of the commonly used editing features associated with other popular word processing software. You can find many of these features in the Edit Menu. Undo The Undo feature (CTRL+Z) is very handy for undoing the last command you performed. Unlike many word processing applications, this feature only reverts one command at a time. Cut To cut selected text from a document and copy it to the OpenBook clipboard, press CTRL+X. To select text, hold the SHIFT key down while pressing the ARROW keys, or use the mouse to highlight the text. Copy Copying selected text places it on the clipboard without removing it from the document. Once you have selected the text you want to copy, press CTRL+C. You can then paste the text into another part of the open document, into a new OpenBook document, or into another application such as Microsoft Word. Paste Choose Paste when you want to insert text from the Microsoft Windows clipboard into your document. Find the location where you want the text inserted, then press CTRL+V. The text is then inserted into the document. Delete Unlike cutting selected text from a document, deleting does not copy the text to the Microsoft Windows clipboard. Once you use the DEL key, the selected text is permanently deleted and cannot be pasted. Press CTRL+Z to undo the delete. Select All on Current Page This item selects all text in Read-only Mode and in Edit Mode. The shortcut key for Select All is CTRL+A. Renumber Pages This feature allows you to change the page numbers of an open document, as well as, maintain the original page numbering in a scanned document. To renumber pages: 1. From the Edit Menu, select Renumber Pages or press ALT+E, A. 2. OpenBook brings up the Renumber Pages dialog and places your cursor in an edit field. 3. OpenBook prompts you with the current page number and asks you for the new number you want to assign to that page. Type in a number, then press ENTER, or TAB to the Ok button. 4. You can cancel the operation at any time by going to the Cancel button or by pressing the ESC key. Be sure to give each succeeding page a new number larger than the page numbers before it. For example, you could have a 3-page document that you renumber as pages 10, 20, and 30, but you can't renumber the pages as 20, 30, and 10. If you type in a number that breaks this rule, OpenBook will prompt you to enter a valid number. You can revert back to OpenBook's original page numbering sequence at any time by checking the box called Revert to original page numbers. Press the SPACEBAR to put a check in this box, then press ENTER. Insert Page Break When you need to insert a page break in your document, place your cursor on the line where you want the break to occur then press CTRL+ENTER. OpenBook inserts a page break immediately before the current line of the document. The text after the inserted page break becomes the beginning of the new page; the text before the inserted page break becomes the end of the previous page. Delete Page Break To use this feature, move your cursor to the bottom of the first of the two pages. Go to the Edit Menu (ALT+E). Use your UP or DOWN ARROW keys to move to the Delete Page Break menu item and press ENTER. Or you can simply press CTRL+SHIFT+DELETE from within the document. Move Page When you need to move the current page to another location in a document select Move Page from the Edit Menu. To move a page: 1. Press ALT+E, M to select the Move Page item. 2. In the Move Page dialog, use the TAB key to move about the different controls in the dialog. 3. On the button controls press ENTER. 4. In the edit box, type the page number that you want to move the current page to. Or, type +2 or –2 to move forward or back 2 pages. Once OpenBook moves the page, it tells you the current page's new page number and the other pages in the document are renumbered to accommodate the moved page. Delete Current Page Select this menu item to delete the page your cursor is on. When you delete the current page, OpenBook opens a dialog warning you that page deletion cannot be undone, and asks you to confirm the deletion. CTRL+DELETE Strip Headers and Footers Sometimes, it maybe helpful to remove the header and/or footers from your scanned documents especially when you are reading. Before you can apply this feature you must first scan your document with Keep Exact View and Scan with Page Layout Elements enabled. To enable Keep Exact View and Scan with Page Layout Elements: 1. Press ALT+G or click on the Settings Menu. Then press C or select Scanning Settings to open the Scanning Settings Properties page. 2. Press ALT+V or click on Keep Exact View to check the box. 3. When you enable this item, a dialog displays telling you that Scan with Page Layout Elements is automatically enabled as well. Press ENTER to close this dialog. 4. If you want to make more setting changes, press TAB to move to the Apply button, then press SPACEBAR to activate the button. 5. To exit the Properties page, press ENTER to activate the Ok button. 6. Now you are ready to scan your document. Press SPACEBAR or F4. When the scan is done make sure you are in Text View (CTRL+SHIFT+V), then open the Edit Menu (ALT+E) and use your ARROW keys to navigate to Strip Headers/Footers. When you press ENTER on Strip Headers/Footers, a dialog opens. This dialog has two checkboxes: Remove headers and Remove footers. Press TAB to move about the dialog; press SPACEBAR to check or uncheck each box. When you are done, press ENTER to remove the headers/footers and close the dialog. Spell Check You can check the spelling of a specific word, or of all the words in a document. If a word is spelled correctly, but not recognized, you can add the word(s) to OpenBook’s online dictionary. In order for Spell Check to work you must be in Text View (CTRL+SHIFT+V). To launch the Spell Check dialog from the keyboard, press CTRL+K or F7. Once the Spell Check dialog opens, your cursor is in the Word Not Found box with the word that is identified as misspelled. At this point, you have several options to choose from. Use the TAB key to navigate the dialog and press ENTER on the control that performs the particular action you want. When you encounter a combo box, use the UP or DOWN ARROW keys to make your selection. Word Count Press SHIFT+F7 when you want to know the number of words in a document. OCR Correction Use the OCR Correction feature to correct any words that OpenBook's OCR engine does not correctly identify. To use OCR Correction follow, these steps: 1. Press ALT+A, O to launch the OCR Correction dialog. 2. When the OCR Correction dialog opens the Word list box is active. Type the first letter of the mis-identified word then use your UP and DOWN ARROW keys to find the word. 3. If the word is not found in the list, press the TAB key to move to the mis-identified word edit box and type in the word as it appears in the document. OpenBook's OCR Correction feature only recognizes for whole words and punctuation. Do not use spaces. 4. Press TAB to move to the next edit box. In this field enter the word the way OpenBook should have recognized it. Corrections can include spaces. 5. If the OCR correction is case sensitive, TAB to the Case Sensitive checkbox and press the SPACEBAR to place a check in the box. 6. Press ALT+T to hear the original word and the replacement word. You can use the Test button to test a word and its correction before you add it to the list and for word already in the list. 7. Press ALT+A to add the word and its correction to the word list. 8. Press ALT+D to delete a word and its correction from the word list. 9. Press ALT+P to have OpenBook apply corrections from its list to the open document. 10. Press ALT+C to close the OCR Correction dialog and return to your document. You can have OCR corrections applied to every document that you scan. Go to the Scanning Settings Properties page (ALT+G, C), press ALT+O to place a check in this box. Use the TAB key to move to the Apply button and press SPACEBAR. Last, press ENTER to close this page. Book 12 Managing Files Most of the routine tasks of managing and maintaining your document files can be accessed directly from the File Menu (ALT+F). If you sign in as an individual user, OpenBook uses C:\OpenBk6\Users\default\Library as the default file location. If you have signed in using the Multi-user feature, OpenBook creates an individual subfolder in your name. In this case, the location that your files are saved in is: C:\OpenBk6\Users\username\Library. If it is more convenient for you to save or open your files in a location other than the Library, follow these steps: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings properties page. 3. Press ALT+C or click on Default File Location to place your cursor in the edit box. 4. Type the new default location. 5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. OpenBook has its own file format called ark, which is the default file format whenever you open or save a file. If you want a different file format set as the default file type, you must change the setting in the General Settings properties page. To change the default file format setting: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings properties page. 3. Press TAB until you hear Default File Format or press ALT+F to activate the combo box. Use the UP or DOWN ARROW keys to select the file type you want set as the default. 4. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER. Basic File Operations Creating a New File Select this menu item to create a new file. When you select New, OpenBook creates a new untitled document file. The shortcut key for this item is CTRL+N. Opening a File When you select Open, OpenBook opens a dialog called, “Select a File to Open.” The dialog contains a list of available files. Use TAB and SHIFT+TAB to move from field to field, and the UP and DOWN ARROWS to move from item to item within a field. When you locate the file you want to open, press ENTER. To open a file: 1. Press CTRL+O to open the Select a File to Open dialog. 2. When the “Select a File to Open” dialog opens, the File Name edit box is active. Press TAB to move to the Files of Type combo box and use the ARROW keys to select the format of the file you want to open. 3. Next, press SHIFT+TAB twice to move to the files List View. 4. Use the UP or DOWN ARROW key to navigate the List View to find the file or folder you want to open. When you have found it, press ENTER. 5. If you cannot find the file or folder in the List View, you may want to look in the Tree View. Press SHIFT+TAB to move to the Look in combo box. 6. Use your UP ARROW key to navigate the Tree View. Press ENTER on the file or folder you want to open. 7. After you have selected the file format, found the folder, and selected the file you want to open, press TAB to move to the Open button and press ENTER. Opening Files with the Freedom Import Printer The Freedom Import Printer allows you to import graphics based text into OpenBook. Once imported, you can read the text with the same keystrokes used with other scanned text. If you set OpenBook so that Keep Exact View is enabled (ALT+G, C, ALT+V), you can then view the pages in their original form. Note: Importing an unsupported file format will only work if you have the associated application installed on your computer. There are two methods that you can use to open unrecognized files. The first method is to open the file (CTRL+O) within OpenBook. Note: Be sure to select the file format you are trying to open from the Files of Type combo box. This allows you to view the file in the file/folder list view. OpenBook will launch the associated application, which in turn sends an image of the file to OpenBook’s OCR where it is recognized and displayed as text. Once the text is displayed in OpenBook, the associated application will close. If you want to keep the exact image, you must enable the Keep Exact View checkbox in the Scanning Settings Properties page. The second method is to open the file with its associated application and depending on the application, select either the Print, Print Setup, or Print Properties dialog. In the printer name combo box, choose Freedom’s Import Printer as your printer. Press the Print button. If OpenBook is running, the text of the file will display in OpenBook. If OpenBook is not running, pressing the print button will launch OpenBook displaying a new document with its text. Closing a File When you close a document, OpenBook prompts you to save the document if you have made editorial changes. The shortcut keys for this item are CTRL+W or CTRL+F4. Saving a File This menu item saves the current document in the default location or in the folder from which you opened the document. The shortcut key is CTRL+S. Save As This menu item allows you to save the current document under a new name, in a different file format, and in a different folder. Other supported file formats include Word, WordPro, WordPerfect, and HTML. To Save As: 1. Press ALT+F to open the File Menu. 2. Use your UP or DOWN ARROW key to navigate to Save As and press ENTER to open the Save As dialog. 3. When the Save As dialog opens, the File Name edit box is active. So if you want to name or rename your file, just type in the new name. 4. If you want to save the file in a different folder, press SHIFT+TAB to move to the files List View. 5. Use the UP or DOWN ARROW key to navigate the List View and press ENTER when you find the folder where you want to save the file. 6. If you cannot find the file or folder in the List View, you may want to look in the Tree View. Press SHIFT+TAB to move to the Look in combo box. 7. Use your UP ARROW key to navigate the Tree View. Press ENTER on the file or folder you want to save. 8. Press TAB to move to the Files of Type combo box and use the ARROW keys to select the file format you want to save. 9. After you have named your file, found the folder, and selected the file format you want to save to, press TAB to move to the Ok button and press ENTER. Creating a New Folder Since the Open, Save As, Save Pages, and Save to Audio items have the same dialog features, you can create a new folder anytime you select these items. To create a new folder: 1. Press ALT+F to open the File Menu. 2. Use your UP or DOWN ARROW key to navigate to any of the following items: Open, Save As, Save Pages, and Save to Audio. 3. When the dialog opens, press ALT+F to activate the New Folder button. 4. A new folder is created in the List View of the dialog. Type the name of the new folder. 5. Press ENTER twice to open the new folder. Save Pages CTRL+SHIFT+S is the command that allows you to save either the current page or a range of pages in the open document. This item is useful when you scan pages of mail or other items to selectively save only the pages you want to keep. You can save just the page your cursor is on, or you can specify a range of pages to save. To save pages: 1. From the File Menu, choose Save Pages (ALT+F, then G). 2. The Save Pages dialog opens with Save Current Page radio button checked. If you want to save only the current page, press ENTER. OpenBook takes you to the File Open dialog and prompts you for a file name. 3. If you want to save a range of pages, press the DOWN ARROW once to check the Save Page Range radio button and activate the edit box. Type in the range of pages you want to save, for example, 2-6 or 2,3,4. Once you have entered a valid range, press ENTER or press TAB to go to the Ok button, then press ENTER. OpenBook will take you to the File Open dialog and prompt you for a file name. You can cancel the operation at any time by going to the CANCEL button or pressing ESC. Note: If you have used the Renumber Pages function to change the number sequence in your document, you must specify the revised page numbers in the Save Pages dialog. Saving to Audio If you own an audio player that will play .wav or mp3 files you will want to use this feature. Save to Audio converts OpenBook supported files into .wav or .mp3 file formats. Note: Using an external synthesizer such as DECtalk Express or DoubleTalk to save an audio file, may result in unpredictable speech output through the sound card and speakers. To save to audio: 1. Open or scan the file you want to save as audio. 2. Press ALT+F to open the File Menu. 3. Use your UP or DOWN ARROW key to navigate to Save to Audio and press ENTER to open Save Pages dialog. 4. If you just want to save the current page, press the TAB key to move to the Ok button and press ENTER. 5. If the document you opened is large and you are saving a range of pages, use your DOWN ARROW key to select Save Page Range. 6. Press TAB to move to the Page Range edit box and type in the page numbers. You can use dashes or commas between each number. 7. If you want to save the entire audio file as one file, press the TAB key to move to the Save Range as a Single File checkbox and press SPACEBAR to place a check in this box. Leaving this box unchecked saves each page as a separate file. 8. Press the TAB key to move to the Ok button and press ENTER. 9. When the Save to Audio dialog opens, the File Name edit box is active. Type a name for the file in this edit box. 10. Press TAB to move to the Files of Type combo box and use ARROW keys to select the file format. 11. If you want to save the file in a different folder, press SHIFT+TAB twice to move to the files List View. 12. Use the UP or DOWN ARROW key to navigate the List View and when you find the folder where you want to save the file, press ENTER. 13. If you cannot find the file or folder in the List View, you may want to look in the Tree View. Press SHIFT+TAB again to move to the Look in combo box. 14. Use your UP ARROW key to navigate the Tree View. Press ENTER on the file or folder that you want to save. 15. When you have found the folder where you want to save the file, press TAB to move to the Save button and press ENTER to begin the text to audio conversion. This may take a few minutes depending on the size of the file. To cancel the process, press ENTER again. Document Properties Select this item to view specific information about the open document. CTRL+R Recently Opened Files This convenient Windows feature lists recently opened files (numbered 1 through 5) so you can easily access the files you worked with last. To open the file you want either select the file and press ENTER, or press the number and then ENTER. Importing and Exporting Braille Files When exporting files to .brf or .brl format OpenBook translates in grade 2 Braille using the same page and line break as in the original file. By default, there are 25 lines per page and 40 cells per line. Braille files (.brf, .brl) are imported as text files. Currently, emphasized text (bold, italic, underline) is not imported into text files, but is maintained when exporting .brf or .brl files. To import or export Braille files, press ALT+F, B. This opens the Braille submenu, which has two options: Import a Braille File to Text Format and Export the Current File to Braille Format. To access files on your notetaker, please see the Book, Using Your Notetaker. Using the Library The Library is an easy to use system for storing your documents. It uses the metaphor of documents and categories rather than the Windows® files and folders metaphor. It is easy to use because it accesses a document management system within OpenBook that has several predefined categories in which you can store your documents. So if you are not yet comfortable with the Windows environment, we recommend you use the friendly environment of the OpenBook Library. To access the Library, press ALT+F, L. Library submenu: Read a Document - This option allows you to open a document for reading. Create a New Document - This option allows you to create a new document, save it to a library category, and then scan pages into it. Close Document - This option allows you to close the document you are currently reading. If you have made changes, you will be prompted to save your document. Save Document - This option allows you to save the document you are currently reading without closing it. Convert Document – Select Convert Document when you want to convert an OpenBook document format into a word processing, an ASCII, a spreadsheet, or an HTML format. Delete a Document - This option allows you to delete a document. Create a New Category - This option allows you to create and name new categories. Delete a Category - This option allows you to remove categories that are obsolete. However, you will not be able to delete a category until you have deleted all documents inside that category. OpenBook will ask you to verify your deletion. Read a File – Select this option when you want to open and read a word processing, ASCII, or spreadsheet file. Once you select Read a File, you enter the standard Windows® environment. This environment allows access to all available files on your hard drive. To open a file to read, please refer to the topic, Opening a File, found in this book, Managing Files. Book 13 Low Vision Features Masking Available in Read-only Mode with Text View, Masking emphasizes the text you are reading by shading the text you are not reading. With Masking, you have four options: Line Masking, Sentence Masking, Paragraph Masking, and No Masking. To use Masking: 1. Press ALT+G or click on the Settings Menu. 2. Press M or select Masking Settings to open the Masking Settings Properties page. 3. Press TAB to move to the Masking Increments. Use the UP or DOWN ARROW key to select one of the four options: No Masking, Sentence, Line, and Paragraph. 4. If you selected Sentence, Line, or Paragraph, press TAB to move to the Text Slider control. Use the ARROW keys to lighten or darken the text on the page. 5. Press TAB again to move to the Background Slider control. Use the ARROW keys to lighten or darken the background color on the page. 6. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. Show Exact View Pressing CTRL+SHIFT+V toggles between the default Text View and the Exact View. Exact View is the scanned page displayed exactly as the original document. In this view, you can: read the page, change background and text colors, use the dictionary and spelling tools, control the zoom feature, and use the Text Window. Show Exact View is only available for scanned documents and if you have activated Keep Exact View in the Scanning Settings properties page of the Settings menu. To enable Keep Exact View: 1. Press ALT+G or click on the Settings Menu. 2. Press C or select Scanning Settings to open the Scanning Settings property page. 3. Press ALT+V or click on Keep Exact View to place a check in the box. 4. Press Ok button to exit this properties page. To change background and text colors, you must go to the Visual Settings Properties page in the Settings Menu. Text Window In Exact View you can open a Text Window that displays the spotlighted text. This feature is very handy for brochures, flyers, etc. where pictures and text tell the story, but word recognition is difficult for the reader. You can change the font size, type, character spacing, and color of the text. You can also change the background color of the Text Window. To change Text Window elements: 1. Press ALT+G or click on the Settings Menu. 2. Press V or select Visual Settings to open the Visual Settings property page. 3. Press TAB or click on any of the controls and make the changes necessary for reading. 4. Press the Ok button to exit this properties page. Zoom Exact View You can change the zoom of a scanned page displayed by selecting one of the ranges on the Zoom Submenu. The ranges are from 25% of normal size to 800% of normal size. To use this feature you must display the document in Exact View. You find the Zoom Exact View in the View Menu (ALT+V). Delete Exact View Since Exact View makes your files bigger, you may want to save hard disk space by deleting the Exact View of the file after you are done using it. From the Edit Menu, select Delete Exact View (ALT+E, X). OpenBook asks you to confirm the deletion as this command deletes the Exact View from all pages in the open document, not just the current page. Book 14 Printing The option to print your files is important to your productivity. Regardless of your task, having your information in hard copy allows for easy access and reference. There are two ways to launch the print dialog. The easy way is to press CTRL+P from within any document. The other way is to open the File Menu (ALT+F) and select Print (P). Unless you want to change print parameters or you have more than one printer installed on your computer, you can immediately press ENTER or select the Ok button to print a single copy of your document. Number of Copies Unless you specify the number of copies printed, OpenBook will only print one copy of a document. To print more than one copy of a document: 1. Press CTRL+P to open the Print dialog. 2. Press TAB until you hear “Number of copies one.” 3. Use your UP or DOWN ARROW keys to increase or decrease the number of copies to be printed. 4. Once you have selected your number, you can change more print parameters or press TAB to move to the Ok button, then press ENTER to print your document. Selecting a Print Range The Print Range area of the Print dialog is composed of four radio buttons: All Pages, Pages from:_ to:_, Selected Text Only, and All Pages Plus Bookmarks. Unless you specify a print range, OpenBook will print all pages contained with in a document. To specify a Print Range: 1. Press CTRL+P to open the Print dialog. 2. Press TAB until you hear “All Pages checked.” 3. Use your UP or DOWN ARROW keys to make your selection. If you choose Pages from:_ to:_, be sure to TAB to the Edit boxes and type in a number. 4. Once you have selected your new page range, you can change more print parameters or press TAB to move to the Ok button, then press ENTER to print your document. Changing Print Font In the Print dialog there is a Print Font area, which has two radio buttons: Print using default font, and Print as displayed. When installed OpenBook’s default font is Arial 14 point. To print more than one copy of a document: 1. Press CTRL+P to open the Print dialog. 2. Press TAB until you hear “Print using default font.” 3. Use your UP or DOWN ARROW keys to move between each radio button. 4. Once you have selected how you want your document to print, you can change more print parameters or press TAB to move to the Ok button, then press ENTER to print your document. To change the default print font: 1. Press ALT+G or click on the Settings Menu. 2. Press G or select General Settings to open the General Settings Properties page. 3. Press TAB until you hear, “Default Print Font Name.” 4. Use your UP or DOWN ARROW keys to select your new default printer font. 5. Press TAB to move to the Default Print Font Size combo box. 6. Use your UP or DOWN ARROW keys to select your new default font size. 7. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER. To change the display font: 1. Press ALT+G or click on the Settings Menu. 2. Press V or select Visual Settings to open the Visual Settings Properties page. 3. Press TAB or click on any of the controls and make the changes necessary to the display font. 4. Press the Ok button to exit this properties page. Changing Printers If multiple printers are installed on your computer, then OpenBook uses the same default printer designated in Windows. While OpenBook’s Print dialog allows you to change printers, it does not allow you to change the default printer. To change printers: 1. Press CTRL+P to open the Print dialog. 2. Your cursor is in the Name combo box. This edit box lets you select a different printer. Use your UP or DOWN ARROW keys to select another printer. 3. Press ENTER or select the Ok button to print your document. Page Orientation The Orientation area of the Print Setup dialog is composed of two radio buttons: Portrait and Landscape. To change the page orientation: 1. Press CTRL+P to open the Print dialog. 2. Use TAB to move to the Properties button and press SPACEBAR to open the Print Setup dialog. 3. Next, press TAB until you hear “Page Orientation.” Use your UP or DOWN ARROW keys to make your selection. 4. Once you have selected the page orientation, you can change more print parameters or press ENTER to return to the Print dialog. 5. To print your document, press TAB to move to the Ok button, then press ENTER to start the print job. Choosing Paper Size The default paper size setting for OpenBook is 8.5 x 11 inches. To choose another paper size: 1. Press CTRL+P to open the Print dialog. 2. Use TAB to move to the Properties button and press SPACEBAR to open the Print Setup dialog. 3. When this dialog opens, your cursor is in the Paper Size edit box. This edit box lets you select a different paper size. Use your UP or DOWN ARROW keys to make your selection. 4. Once you have selected your new page size you can change more print parameters or press ENTER to return to the Print dialog. 5. To print your document, press TAB to move to the Ok button, then press ENTER to start your print job. Selecting a Paper Source If your printer has more than one paper tray or a manual feed, use this combo box to select the tray you want your printer to use when you print your document. To select a paper source: 1. Press CTRL+P to open the Print dialog. 2. Use TAB to move to the Properties button and press SPACEBAR to open the Print Setup dialog. 3. Next, press TAB until you hear “Paper Source.” Use your UP or DOWN ARROW keys to make your selection. 4. Once you have selected the paper source, you can change more print parameters or press ENTER to return to the Print dialog. 5. To print your document, press TAB to move to the Ok button, then press ENTER to start your print job. Setting Page Margins Page margins can only be set using inches. When you install OpenBook, the default margin set for the top, bottom, left, and right page edge is 1 inch. To set page margins: 1. Press CTRL+P to open the Print dialog. 2. Use TAB to move to the Properties button and press SPACEBAR to open the Print Setup dialog. 3. Next, press TAB until you hear “Left Margin.” In the edit box, type in the number you want to set for the left margin. 4. Press TAB to move to the Right Margin edit box and type the number you want set for the right margin. Repeat this step if you want to set the top and bottom margins. 5. Once the margins are set, you can change more print parameters or press ENTER to return to the Print dialog. 6. To print your document, press TAB to move to the Ok button and press ENTER to start the print job. Book 15 Embossing Before you can emboss a document, you must first select your embosser type in the Properties dialog, which is accessed from the Emboss dialog (ALT+F, E). Setting Up Your Embosser When you select your embosser, many of the fields in the Properties dialog automatically populate with your embosser’s default settings. This means you can immediately begin embossing your document or you can change the embossing settings. 1. Press ALT+F, E to open the Emboss dialog. 2. Use TAB to move to the Properties button and press SPACEBAR to open the dialog. 3. When this dialog opens, your cursor is in the Embosser combo box. This combo box lists embossers that are compatible with OpenBook. Use your UP or DOWN ARROW keys to select your embosser. 4. Press TAB until you hear, “Connection combo box.” 5. Use your UP or DOWN ARROW keys to select the port connecting your embosser. 6. If you select Windows Device, press TAB to move to the Windows Device combo box. This combo box lists all the printers and embossers available to your computer. 7. Use your UP or DOWN ARROW keys to select an embosser. 8. Press ENTER or select the Ok button to return to the Emboss dialog. Embossing a Document Embossing a document is initiated from the Emboss dialog. To launch the Emboss dialog you must open the File Menu (ALT+F) and select Emboss (E). With the Emboss dialog open, you have several controls that allow you to change the way your document is embossed. If you do not want to change any of the parameters and are ready to emboss, press TAB until you reach the Ok button and then press ENTER. Number of Copies Unless you specify the number of copies printed, OpenBook will only print one copy of a document. To print more than one copy of a document: 1. Press CTRL+P to open the Print dialog. 2. Press TAB until you hear “Number of copies one.” 3. Use your UP or DOWN ARROW keys to increase or decrease the number of copies to be printed. 4. Once you have selected your number, you can change more emboss parameters or press TAB to move to the Ok button. Press ENTER to print your document. Changing Emboss Settings Depending on your needs, you may want to emboss on different size paper. Changes made to the embossing settings are retained until you change them or reset them to their defaults. For 8.5 x 11 inch paper, use the following settings: Cell Per Line: 34 Lines Per Page: 25 Top Margin in lines: 0 Max Cells Per Line of Embosser: 34 Max Lines Per Page of Embosser: 27 For 11.5 x 11 inch paper, use the following settings: Cell Per Line: 40 Lines Per Page: 25 Top Margin in lines: 0 Max Cells Per Line of Embosser: 42 Max Lines Per Page of Embosser: 27 To change embossing settings: 1. Press ALT+F, E to open the Emboss dialog. 2. Use TAB to move to the Properties button and press SPACEBAR to open the dialog. 3. Press TAB to move to the Set Cell Per Line To edit box. Type the number of Braille cells you want in each line. 4. Press TAB to move to the Set Lines Per Page To edit box. Type the number of lines you want on each page. 5. Press TAB to move to the Set Top Margin in lines to edit box. Type the number of lines you want to set for your top margin. 6. Press TAB until you hear, “Max Cells Per Line of Embosser edit box.” Type the absolute maximum number of cells you want on each line. 7. Press TAB to move to the Max Lines Per Page of Embosser edit box. Type the absolute maximum number of lines you want on each page. 8. Press ENTER or select the Ok button to print your document. To reset your embosser’s default settings: 1. Press ALT+F, E to open the Emboss dialog. 2. Use TAB to move to the Properties button and press SPACEBAR to open the dialog. 3. When this dialog opens, your cursor is in the Embosser combo box. Use your UP or DOWN ARROW keys to select another embosser. 4. Reselect your embosser. The default settings will repopulate each field. 5. Press ENTER or select the Ok button to return to the Emboss dialog. Computer Braille vs. Grade 2 Braille By default, OpenBook will send text to your embosser in Grade II Braille. However it can be set to emboss in computer Braille if necessary. To change between computer Braille and Grade II Braille: 1. Press ALT+F, E to open the Emboss dialog. 2. Press TAB until you hear, “Grade 2 checked.” 3. A check in this box means the document will emboss in Grade 2 Braille. To emboss in computer Braille, press SPACEBAR to uncheck this box. 4. Once you have selected the Braille language, you can change more emboss parameters or press TAB to move to the Ok button and then press ENTER to emboss your document. Selecting an Emboss Range The Emboss Range area of the Emboss dialog is composed of 2 radio buttons: All Pages and Pages from:_ to:_. Unless you specify a range, OpenBook will emboss all pages contained within a document. To specify an Emboss Range: 1. Press ALT+F, E to open the Emboss dialog. 2. Press TAB until you hear “All Pages checked.” 3. Use your UP or DOWN ARROW keys to make your selection. If you choose Pages from:_ to:_, be sure to TAB to the Edit boxes and type in a number. 4. Once you have selected your new page range, you can change more emboss parameters or press TAB to move to the Ok button and then press ENTER to emboss your document. Mark Emphasis Text Emphasis text is text that is bold, underlined and/or in italics. This item (enabled by default and only available when embossing in Grade 2 Braille) indicates when text has emphasis. Note: In order for this item to work properly, you must enable Emphasis Text in the Scanning Settings Properties page. To disable Mark Emphasis Text: 1. Press ALT+F, E to open the Emboss dialog. 2. Press TAB until you hear, “Mark Emphasis Text.” 3. A check in this box means bold, underline and/or italic text is marked. 4. If you want to emboss without marking Emphasis Text, press SPACEBAR to uncheck this box. 5. To emboss your document, press TAB to move to the Ok button and then press ENTER. Book 16 Using Your Notetaker You can access your notetaker files using OpenBook as the interface. Currently, Braille Lite, Type Lite, Braille ‘n Speak, Type ‘n Speak, Braille Note, and Voice Note notetakers are supported. Preparing Your Notetaker If you are using your notetaker as a Braille display with a screen reader, you will need to disable your Braille display settings in both your notetaker and screen reader before transferring any files. Freedom Scientific Products First, you must connect your notetaker to your computer with the serial cable supplied. Next, press O-CHORD, W-CHORD (DOTS 1-3-5 CHORD, DOTS 2-4-5-6 CHORD) to prepare your notetaker to communicate with your PC. Pulse Data HumanWare Products Pulse Data/HumanWare Notetakers use Microsoft ActiveSync to communicate with a PC. 1. Connect your notetaker to your computer using the serial cable supplied. 2. Launch ActiveSync from your computer. 3. On your BrailleNote, press U (DOTS 1-3-6) to open the Utilities Menu. 4. From the ActiveSync File Menu (ALT+F), select Get Connected (G). 5. Then on your notetaker press C (DOTS 1-4) to connect to ActiveSync. Setting Up OpenBook Before using OpenBook with your notetaker, you must first define your notetaker communication parameters with OpenBook. 1. From the File Menu (ALT+F) select Notetaker (T). This opens the Notetaker submenu, which has two items: Open from and Save to. 2. Use your UP or DOWN ARROW key to select a menu item, then press ENTER. 3. This launches the “Setup your Notetaker dialog.” 4. With the Notetaker combo box active, use your UP or DOWN ARROW key to select your notetaker. 5. Then press ENTER on the Setup your Notetaker dialog to complete the connection. If you own a Pulse Data HumanWare Product, be sure to complete the steps outlined above. Using Auto-Detect If you own a Freedom Scientific Product, you can use the Auto-Detect Freedom Scientific Notetaker button (ALT+A). This button automatically detects your notetaker type and communication parameters. Manually Setting Up OpenBook Or if you prefer, follow the rest of these steps to manually set up your communication parameters. 1. Press TAB to move to the Connection combo box. 2. Use your UP or DOWN ARROW key to select the Com Port to which your notetaker is connected to your computer. 3. Press TAB to move to the Baud Rate control. Select the baud rate that matches the one set on your notetaker. 4. Press TAB again to move to the Always Prompt for Notetaker check box. Place a check in this box if you use more than one notetaker with OpenBook. Note: Any communication parameter changes that need to be made should be done from the Notetaker Properties page, which is accessed from the Settings Menu. 5. Press ENTER to activate the Ok button. Changing Settings 1. Press ALT+G or click on the Settings Menu. 2. Press N or select Notetaker Settings to open the Notetaker Settings Properties page. 3. With the Notetaker combo box active, use your UP or DOWN ARROW key to select your notetaker. 4. Press TAB to move to the Connection combo box and select the Com Port to which your notetaker is connected to your computer. 5. Press TAB to move to the Baud Rate control. Select the baud rate that matches the one set on your notetaker. 6. Press TAB again to move to the Always Prompt for Notetaker check box. Place a check in this box if you use more than one notetaker with OpenBook. 7. Press TAB to move to the Apply button, then press SPACEBAR to activate the button. 8. Press ENTER to activate the Ok button. This exits the properties page. Opening Files To open files from your notetaker: 1. From the File Menu (ALT+F) select Notetaker (T). This opens the Notetaker submenu, which has two items: Open from and Save to. 2. Use your UP or DOWN ARROW key to select, Open from, then press ENTER. 3. From the Select a file to open dialog, press SHIFT+TAB to move into the files list. 4. Use your UP or DOWN ARROW key to select a file, then press ENTER. Saving Files To save files to your notetaker: 1. From the File Menu (ALT+F) select Notetaker (T). This opens the Notetaker submenu, which has two items: Open from and Save to. 2. Use your UP or DOWN ARROW key to select, Save to, then press ENTER. 3. Type a name for the file you want to save. 4. Press SHIFT+TAB to move into the files list. 5. Use your UP or DOWN ARROW key to select a folder in which you want to save your file, then press ENTER. Book 17 Templates Templates allow you to rearrange or hide information in documents that are formatted identically. Typically, you would create Templates for documents that you work with on a regular basis such as your monthly bank statement or utility bill. Before you begin creating a template, you must first scan and save the document into OpenBook. Creating a Template 1. Press ALT+T to go to the Tools Menu. 2. Press L to open the Templates submenu. 3. Press C to select the Create Document Template submenu item. This opens the Template Name dialog. 4. When the Template Name dialog opens, you are placed in the edit field. Type a generic name for your Template. Example: Electric Bill. When you are done, press ALT+N to move to the Document Attributes dialog. 5. When the Document Attributes dialog opens, your cursor is in the Identifying Text Contained in Document edit field. In this edit field, you enter text that OpenBook uses to identify which Template to apply when you use the Auto Select Template feature. Be sure to select generic text that is specific to the document you are using as a template. For instance, the phrase, Florida Power is good text to use because Florida Power is printed on each monthly power bill. On the other hand, using January 2002 would not be good identifying text because those words only occur on the January 2002 Electric Bill. 6. After you type in a word or phrase, press ALT+A to add the identifying text to the Identify Text list box. 7. Press ALT+N to move to the Mark and Arrange Blocks dialog. This dialog lists all the blocks of text that are contained within your scanned document. 8. Use the ARROW keys to move through the Block List. As you move to each block, the text is displayed in the Text View Window. To read the text of your selected block, press ALT+R. 9. When you have identified a block of text that you want in your template, press ALT+M. This activates the Mark Block button, which opens the Set Block Attributes dialog. 10. The Set Block Attributes dialog is similar to the Document Attributes dialog. You must enter identifying text contained in the block in order for OpenBook to properly locate and display the Template’s appropriate information. In the Identifying Text Contained in Block edit field, type the text. 11. Press ALT+A to add the text to the list box, or press TAB twice to move to the Hide Block in Document checkbox and press SPACEBAR to check the box. 12. Press TAB again, and then press ENTER to activate the OK button. This returns you to the Mark and Arrange Blocks dialog. 13. Next, press ALT+A to launch the Arrange Blocks dialog. Use UP or DOWN ARROW to select an item in the list box. Then press ALT+U to move the selected item up in the list or ALT+D to move the selected item down in the list. 14. When you are done, move to the Ok button and press ENTER. This closes the dialog and returns you to the Mark and Arrange Blocks dialog. 15. Press TAB to navigate to the Move to Bottom or Move to Top radio buttons. These radio buttons determine where you want to position the unmarked blocks of text in the Block List. Use UP or DOWN ARROW to make your selection. 16. The Hide Unmarked Blocks check box lets you hide unmarked blocks of text. Press SPACEBAR to check this check box. If you choose not to hide the unmarked blocks, then all the text appears in your template. 17. Move to Finish and press ENTER to complete your template. Press ENTER one more time to exit the Document Template Wizard. Applying a Template 1. Press ALT+T to go to the Tools Menu. 2. Press L to select the Templates submenu. 3. Press A to open the Apply Document Template submenu item, which offers you two methods of applying a template: Manually Select Template or Auto Select Template. 4. Press M to manually select the Template you want applied or press A to have OpenBook select the correct Template for your scanned document. 5. Once the template is selected, press ENTER to apply the template. Editing a Template To edit your templates, go to the Tools Menu, select the Templates submenu, and press E to open the Scanning Templates dialog. Choose the Template from the list box, and then press ALT+E. The Document Template Wizard opens and you can make your changes. If you want to view your document, as it appeared when you first scanned it, choose the Undo Template Changes option (U) under the Tools, Templates submenu. Deleting a Template To delete a template, open the Tools Menu, select the Templates submenu, and press D. Select the template you want to delete, and press ALT+D. Launchable Applications Launchable Applications are word processing or Braille transcription applications that you can launch from OpenBook’s Advanced Menu. When you launch an application from the Advanced Menu, the new application becomes active while OpenBook runs in the background. Any document that was opened in OpenBook is brought into the new application as a .txt file. Note: You may need screen-reading software to read documents in some of these Launchable Applications. To move between applications, hold down the ALT key, and press the TAB key. You may need to press TAB more than once to cycle through each application. When you reach the application you want active, release both keys simultaneously. Book 18 Advanced Scanning Scanner Selection You can specify the type of scanner driver you want OpenBook to use. The number of driver choices depends on the number of scanners installed on your system. OpenBook detects each scanner driver installed on your computer and automatically selects a default driver. If there are no drivers installed, OpenBook displays a dialog asking you to confirm the scanner driver selection. Note: Due to its slow speed, we do not recommend using the HP TWAIN driver unless you are using one of the HP 3200-4300 series scanners. To change scanner drivers: 1. Press ALT+A to open the Advanced Menu. 2. Use the UP or DOWN ARROW key to navigate to Scanner Selection and press ENTER on the item. 3. With the Scanner Selection dialog open, press the TAB key until you hear, “Scanner combo box.” 4. In the combo box, use the UP or DOWN ARROW key to select the scanner type you are using. 5. If you found your scanner among those listed in the combo box, press TAB, then ENTER to close this dialog. If you did not find your scanner among those listed, then select “Unknown Twain Using:” as your scanner. When you select this option you may need to manually fine-tune the scanner’s twain properties so that it will work with OpenBook. For instance, if you canceled a scan in the middle of the process and you are no longer able to scan. Place a check in the Allow scanner to finish when canceling a scan checkbox. When a scanned document with Color disabled and Keep Exact View enabled looks identical to a scanned document using a contrast setting of 255. Place a check in the Black and white contrast uses Brightness instead of Threshold checkbox. This should darken the contrast for better visibility. If your first scan works, but subsequent scans seem to ignore any changes made in the Scanner Settings Properties page, you need to place a check in the Must close TWAIN after each scan checkbox. Scanning Settings The Scanning Settings properties page (ALT+G, C) contains all the controls that affect the way OpenBook scans pages. These options are listed below. Scanning Mode Scanning Mode is one of the most important and frequently used items. Therefore, we have given you other ways to get to the Scanning Mode list. From anywhere in the document, you can press SHIFT+F10 to bring up the Scanning Mode list. If you are a mouse user, simply click the right mouse button and click on the mode you want. Your options are: Scan and Read Scan and Read lets you first scan a page, then read it. When you first use OpenBook, your scanning options are set to Scan and Read. This setting is best for quickly reading short documents, such as letters and recipes. Scan in Background If you have a hardware synthesizer, such as DECtalk PC or DECtalk Express you may want to use the Scan in Background feature as this allows you to scan one page and read another. The document you are scanning may be the same as the document you are reading, or you may scan into one document, then open and read another. When OpenBook is ready to scan another page, you will hear a small musical tone. Place the next page on the scanner, and press F4. OpenBook continues to read while the next page is scanned. Large Batch Large Batch scanning is helpful because it automates 2/3 of the process allowing you to move on to some other activity. So while you must be a captive participant in the scanning process, OpenBook offers you freedom during the preparation and recognization process. After each scan is complete, a Batch dialog opens giving you four options. Press TAB to move among the four buttons and press SPACEBAR to activate the button. Your choices are: • Scan Another Page • Done Scanning • Suspend Scanning • Cancel Scanning